Whether or not one or all 4 of those effectivity ideas in Microsoft PowerPoint is new to you, you may positively save time! Some ideas work equally in Microsoft Writer, too.

PowerPoint logo on computer screen

Picture: monticello/Shutterstock

Most of us wrestle a bit when utilizing Microsoft PowerPoint as a result of it is a bit international to us. We’re not graphic designers, and we do not use PowerPoint sufficient to really be comfy and environment friendly. Some customers by no means uncover all the choices and instructions that make it easier to work extra rapidly and extra effectively—and there are various. On this article, I will cowl 4 methods to work extra effectively in PowerPoint. They don’t seem to be associated in any method, apart from you may not find out about them!

SEE: 83 Excel ideas each person ought to grasp (eBioPic)

I am utilizing Microsoft 365 on a Home windows 10 64-bit system, however you should utilize earlier variations. There is not any demonstration file; you will not want one. When applicable, I will point out comparable choices accessible in Writer.  

The right way to use the Choice pane in PowerPoint

Slides can have numerous parts: graphics, textual content, animation and so forth. The slide may look nice, however typically modifying it turns into tough as a result of you possibly can’t discover and choose the factor you need. That is the place the Choice pane turns into a real timesaver. As an alternative of wanting round and attempting to click on simply the fitting spot, yow will discover and choose that factor within the Choice pane, as proven in Determine A.

Determine A

ppeffciencytips-a.jpg

  Use the Choice pane to rapidly discover and choose parts in a busy slide.

As you possibly can see, the Choice pane lists each oval form within the slide. The chosen form can also be chosen within the Choice pane. To rapidly choose another form, click on it within the Choice pane. To cover a form, click on the attention icon to the fitting of the chosen form. Doing so is useful when testing particular person parts in the identical animation layers.

To view the Choice pane, choose any factor within the slide to set off the contextual Form Format tab. After clicking this tab, choose Choice Pane within the Organize group. It is also accessible from the House tab: Click on Choose within the Enhancing group and select Choice Pane.

SEE: Home windows 10: Lists of vocal instructions for speech recognition and dictation (free PDF) (eBioPic)

Writer does not have a complete Choice Pane. In lieu of 1, you possibly can open the Graphics Supervisor (on the View tab). Nevertheless, this pane shows solely photos. Additionally take into account enabling Boundaries, which shows a dotted line boundary round image objects, making it simpler to click on the fitting one. The truth is, I like to recommend that you just work with the Boundaries choice enabled on a regular basis and switch if off when the venture is finished.

As is, the default names of the weather aren’t significantly useful. Let us take a look at a approach to get rid of the confusion default names trigger.

The right way to title parts in PowerPoint

The oval shapes listed within the Choice pane (Determine A) aren’t significantly useful. Though you should utilize the record gadgets to rapidly choose the shapes, you may spend a while guessing which form is the fitting form. You could have fast entry, however you are still a bit at the hours of darkness! Giving parts significant names will maintain that.

To alter a component’s default title to one thing extra significant, do the next:

  1. Within the Choice pane, double-click the factor. Doing so places the title in edit mode.
  2. Delete the default title.
  3. Enter the significant title (Determine B) and press Enter whenever you’re executed.

Determine B

ppeffciencytips-b.jpg

  Give parts that you will work with usually significant names for faster choice.

When you possibly can, title parts whenever you create them. As well as, you do not have to rename all parts; rename a component whenever you imagine you may be working with it loads after inserting it.

Not solely are you able to rename an image, you may also swap it out for a brand new one. That is what’s up subsequent. 

The right way to rapidly change an image in PowerPoint

It’s normal to work on a presentation earlier than all of the content material is finalized, and that features photos. In the event you’re like me, you create a fast mockup utilizing placeholders to get an thought of what works and what does not. When the content material and photos are lastly prepared, I hope you do not begin over although. You do not have delete the prevailing image and insert the finished one. It is not mandatory as a result of you possibly can rapidly change an image. 

To alter an image in PowerPoint or Writer, right-click the prevailing graphic and select Change Image. Then, flick through your recordsdata to search out and choose the completed image. It truly is that easy; you do not have to reposition or reformat a factor! Subsequent, let us take a look at a fast method so as to add cohesion to all slides in your presentation.

How to decide on a theme in PowerPoint

In the event you’re not a graphic designer (and most of us aren’t), attempting to provide you with an awesome theme on your presentation may be a catastrophe within the making. Not solely will you spend quite a lot of time on it; it may not look so nice. The excellent news is that PowerPoint provides a number of built-in themes to enhance your presentation’s temper and focus. As well as, themes are simple to use and customise. 

So as to add a theme to your presentation, merely click on the Design tab and begin viewing the built-in choices within the Themes gallery. As you possibly can see in Determine C, I added a theme that provides a few coloured rectangles to the underside of every slide to the sooner slide. You possibly can stick to a built-in choice or change the colours to match your emblem or another essential focus in your presentation utilizing the Variants choice. It is fast, it is easy, and it is simply as simple to change.

Determine C

ppeffciencytips-c.jpg

  Shortly add graphic properties to every slide by making use of a theme to the presentation.

The trick to utilizing themes effectively is to discover them for some time so that you’re aware of what’s accessible and the choices you’ve got for modifying them.

Writer has templates that you may entry through the Design tab, they usually additionally will be custom-made. Schemes, additionally accessible on the Design tab, work equally to Themes in PowerPoint.

The following pointers will not make you a greater designer, however they may make it easier to work extra effectively. 

Additionally see

Leave a Reply